Elixia Freight · Contracts, rates and billingEvery rate.
Every bill.
Settled.
Auctions for annual contracts, a rate engine for every format, agreements with expiry alerts, and automated billing for vendors and customers, from three-way match to bank payment.
Renewal auction scheduled with 5 invited transporters.
Annual contracts,
won in rounds.
Run private RFQs and reverse auctions for yearly transport contracts. Only invited transporters bid. Each sees its own rank, never a rival’s price. Awarded rates flow straight into the rate engine.
In production at a global agrochemicals leader for its annual transport contracts.
Illustrative lanes, transporters and bids. Spot loads run on Elixia Connect, the open reverse auction.
Every rate,
every format.
Customer and vendor rates in any unit, slab, route, vehicle type and validity, in every combination. PTL surcharges and FTL tolls are calculated by the engine, not keyed in by hand.
| Charge | Basis | Vendor · buy | Customer · sell |
|---|
Illustrative rates and surcharges. Your contracts define the actual formulas.
Never miss
an expiry.
Store every transport agreement, rate annexure, insurance certificate and SLA with the rates it governs. Elixia alerts owners well before anything expires, and blocks billing against expired terms.
- 60 daysEmail to the agreement owner
- 30 daysEmail and WhatsApp; renewal auction suggested
- 15 daysEscalation to the head of logistics
- 7 daysDaily reminders to owner and vendor
- ExpiryRates locked; new invoices held
Drag “Look ahead” to move time forward and watch the alerts fire. Illustrative agreements.
Three-way matched.
Posted. Paid.
Vendor invoices are checked against the PO and contract rate, the trip and POD, and the invoice itself. Clean bills post to your ERP and are paid through your bank. Differences become debit notes automatically.
Claims that close themselves.
Shortages, damages, SLA penalties and rate differences are raised from the evidence, sent to the vendor for acceptance and adjusted in the next payment run.
Bill on POD.
Collect on time.
The same engine runs your sales side: sales orders, customer invoices raised the moment a POD lands, receivables, collections and credit notes. No delivered trip waits to be billed.
- Sales orderFrom your ERP, portal or API
- DeliveredTrip closed with an ePOD
- InvoicedE-invoice with IRN, raised on PODVAT tax invoice, raised on PODInvoice raised on POD
- SentInvoice and POD pack by email or portal
- TrackedDue dates, disputes and promises
- RemindedBefore due, on due and overdue
- CollectedBank receipt matched automatically
- AdjustedCredit notes for agreed claims
Every advance,
settled exactly.
Driver advances and vendor advances are tracked from the moment they are paid to the final settlement: expenses with receipts, deductions, taxes and balances, in one ledger per driver and per vendor.
Everyone informed.
Nothing overdue.
Customers and vendors get automatic updates on invoices, payments and dues by email and WhatsApp. Ageing analysis and finance reports are always current, down to the invoice.
| Vendor | Not due | 0–30 | 31–60 | 61–90 | 90+ |
|---|
Connected to
your finance stack.
Elixia Freight sits between operations and finance, so both sides work from the same numbers.
See all integrations →SAP · Oracle · JD Edwards · Navision · TallyLeading ERP and accounting suites
Masters and orders in; bills, debit notes, accruals and payments out.
Host-to-host files and bank APIs
Payment runs, references and remittances, plus bank statements for automatic receipt matching.
E-invoice IRN · e-way bill · GST · TDSVAT tax invoices with TRNTax-ready invoices and remittance data
Invoices and e-way bills generated and validated with the government systems.Invoices carry the data your VAT filings need.Invoice and payment data ready for your tax filings.
Planning · Orbit · Connect · Carrier · Partner
Trips, PODs, detention and spot awards arrive as billing evidence, untouched by hand.
Freight, settled
in production.
Anonymised deployments where Elixia Freight runs rates, audit and billing.
Hazmat, handled smart
A global agrochemical company present in 130+ countries.
Cold chain at scale
A global food and snacking leader, sold in 150+ countries.
Cutting secondary freight with AI
One of India's top 3PL providers for manufacturing and automotive.
Part of one
platform.
Every Elixia product shares the same trips, parties, rates and documents, so nothing is keyed in twice.
Elixia PlanningTomorrow's dispatch, planned in one click. AI picks the vehicle, packs the load and sequences every drop on real roads, and learns from your schedulers.
Explore →Elixia OrbitSee it early. Fix it fast. Every truck, container, rail rake and air waybill in one live control tower, with AI ETAs, auto-calculated detention and digital PODs.
Explore →Elixia ConnectPost a load. Pick L1. An on-spot reverse auction with thousands of transporters Elixia has already verified. No KYC: sign a spot agreement and go.
Explore →
Elixia FinanceTurn completed deliveries into working capital. Embedded financing that lets eligible transporters access working capital against completed trips and receivables.
Explore →Questions,
answered.
Can we run our annual transport tender on Elixia?
Yes. Create a private RFQ with your lanes, volumes and vehicle types, invite transporters, run sealed and reverse rounds with rank-only visibility, then award by lane with a split. Awarded rates and the agreement are created in the rate engine automatically.
Which rate formats does the rate engine support?
Per trip, distance, weight, tonne, volume, pallet, case, litre, container, hour, day and drop, with weight, distance, volume and time slabs, minimum charges and fixed plus variable formulas, for customers and vendors, by route or zone, vehicle type and validity.
How are PTL surcharges and FTL tolls handled?
PTL fuel surcharges, ODA or remote-area charges, green tax, docket and risk-cover charges are calculated from your contract formulas. FTL tolls can be billed at actuals from toll records or as contracted fixed amounts, with detention, multi-drop and diesel escalation clauses.
What does the three-way match check?
Each invoice line is compared with the PO and contract rate, the trip record and POD, and the vendor invoice. Duplicates, unapproved charges, detention beyond free time and POD shortages are held or turned into debit notes.
Does it post to our ERP and pay through our bank?
Yes. Approved bills, debit notes and accruals post to your ERP, and payment runs go to your bank through host-to-host files or bank APIs. Payment references and remittance advice come back automatically.
Can vendors and customers see their status?
They receive email and WhatsApp alerts for invoices received, approvals, debit or credit notes, payments released and dues, and can see statements through the Elixia Carrier and Partner portals.
Bring one month
of freight bills.
We will load your rate cards, run the three-way match and show you what you would have held, debited and paid. Or message “sales” on WhatsApp.